DriveOps: the fleet management and monitoring platform

Managing a fleet of company vehicles means constantly juggling deadlines, assignments, costs and regulatory obligations. As soon as an organisation has more than a few cars — and especially when they are spread across several sites — the spreadsheet quickly reaches its limits: a forgotten roadworthiness test date, an assignment that is no longer up to date, a fuel budget that is out of control. DriveOps, published by PharWeb, was designed to take back control of all this, simply and reliably.

The starting point: a fleet should be managed, not endured

In many organisations, fleet management relies on one person and their memory, backed up by an Excel file. While the fleet is small, it holds together. But information gets scattered: contracts with one person, roadworthiness tests with another, keys who knows where, and costs nowhere. The day you need to know who was driving a given vehicle, when an insurance policy expires, or how much each car really costs, the information is missing — or arrives too late.

DriveOps brings everything together in one place and turns this reactive management into proactive control: you no longer go looking for information, it comes to you, at the right time.

DriveOps in brief

DriveOps is a web application (SaaS) accessible from a simple browser, with nothing to install. Each organisation has its own isolated, secure space, with its own vehicles, users and settings. A single dashboard shows the health of the fleet at a glance: current alerts, upcoming deadlines, vehicle activity and key indicators.

Key features

Automated deadline tracking

Roadworthiness tests, servicing, contract ends, returns: DriveOps tracks every deadline, vehicle by vehicle, and alerts you in advance. No more oversights that cost you a vehicle off the road or a penalty.

Vehicles, users and assignments

Each vehicle has its complete record (specifications, documents, history). Vehicle ↔ driver assignments are tracked and time-stamped: at any moment you know who is using what, and since when — essential for liability in the event of an incident and for fairness between teams.

Vehicle bookings and requests

For shared fleets, staff can book a vehicle and submit requests, with a clear approval process. Availability is visible and usage conflicts disappear.

Fuel cards and toll cards

Fuel cards and toll badges are linked to vehicles and drivers, making it possible to consolidate spending and spot an anomaly immediately.

GPS monitoring and geofence exits

For vehicles fitted with a tracker, DriveOps shows activity in real time: vehicles moving or stopped, kilometres driven, positions. You can define an authorised zone — by French département or by radius around a location — and be notified as soon as a vehicle leaves it. Tracker alarms (tampering, power cut, low battery, etc.) are also reported as alerts.

Alerts and email notifications

All alerts are shown in the application, but you can also choose to receive them by email. Notification rules are finely configurable: by alert type, and by scope — the whole fleet, specific vehicles, staff, an assignment location or bookable vehicles. Each rule sends the information to the right people, and to them only.

Statistics and analysis

DriveOps offers analysis tables on the fleet (energy types, age, engines, statuses), users, assignments, insurance, technical follow-up, GPS usage (kilometres driven) and fuel (costs, consumption). Enough to base decisions on facts: renewal, redeploying an under-used vehicle, cost control.

Fleet taxation

DriveOps helps track the tax obligations related to vehicles and benefits in kind, an item that quickly becomes unmanageable in a spreadsheet as the fleet grows.

Multi-site and customisation

In an organisation made up of several branches, each one gets its own vehicles and settings. The interface can be customised with the organisation's colours and logo.

Security and access management

Access is managed by roles and permissions, with each user seeing only what concerns them. DriveOps supports single sign-on (SSO), for a simple and secure login aligned with the organisation's existing accounts.

Concrete benefits

• No missed deadlines: early alerts avoid vehicles off the road and penalties.
• A clear view: a single dashboard, up-to-date data, fact-based decisions.
• Costs under control: fuel, maintenance and usage genuinely tracked.
• Time saved: scattered data entry and manual reminders give way to automation.
• Traceable responsibility: assignments and history available at any time.

A home help and home care network in the Grand Est region already trusts us to run its entire fleet day to day: deadlines under control, assignments up to date, and visibility that did not exist before.

Who is it for?

DriveOps is for any organisation that runs a vehicle fleet and wants to manage it properly: home help and home care organisations, associations and health and social care networks, local authorities, SMEs and multi-vehicle tradespeople. The solution suits a fleet of a few cars just as well as a fleet spread across several sites.

A solution published and supported by PharWeb

DriveOps is developed and hosted by PharWeb. Beyond the tool, we support you in setting it up: importing your data, configuring your entities and rules, training your teams and support. Our job is to put IT at the service of your management — servers, networks, websites and business solutions like DriveOps.

Request a demo

The best way to judge DriveOps is to see it on your own use cases. We offer a no-obligation demo, tailored to your fleet and your organisation. This email address is being protected from spambots. You need JavaScript enabled to view it. to arrange it: we will show you in practice the time and peace of mind DriveOps can bring you.